Time Sheet - Revision history

BenBaldazo: /* Online Time Sheets */

2016-09-19T21:43:38Z

Online Time Sheets

BenBaldazo: /* I-9 */

2016-09-19T21:41:08Z

I-9

BenBaldazo: /* Paper Time Sheets */

2016-09-19T21:40:54Z

Paper Time Sheets

BenBaldazo at 21:31, 19 September 2016

2016-09-19T21:31:00Z

BenBaldazo at 21:29, 19 September 2016

2016-09-19T21:29:35Z

BenBaldazo at 21:28, 19 September 2016

2016-09-19T21:28:36Z

BenBaldazo: Created page with "This page will detail how to get yourself into the system to get a time sheet. The process will be detailed below, but there is also an overview of the steps on McNair Cente..."

2016-09-19T20:47:11Z

Created page with "This page will detail how to get yourself into the system to get a time sheet. The process will be detailed below, but there is also an overview of the steps on McNair Cente..."

New page

This page will detail how to get yourself into the system to get a time sheet. The process will be detailed below, but there is also an overview of the steps on [[McNair Center Admin]].

=SPAF & I-9=
These are the two forms you are required to fill out in order to actually be employed.
==I-9==
[[File:i-9.pdf]]
This a form under the USCIS (U.S. Citizenship and Immigration Services) that you only need to turn in once but it authorizes you to be employed in the US. The only parts you need to turn in are pages 7 & 8 but you also need to have documents that establish '''Identity''' and '''Employment Authorization'''. Examples of this are Passport (establishes both) or Drivers Liscence '''&''' social security card. A list of the acceptable documents is on page 9. It may be a bit of a hassle to have these documents together, but remember, this is a one time form for working at Rice.
==SPAF==
The SPAF you will have to turn in once a year (and once a summer if you work summers).

[[Category:McNair Admin]]
[[admin_classification::General Information| ]]

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 ==Online Time Sheets==
-To get Paid you have to enter hours into [https://esther.rice.edu esther]. At this point you should just realize that using the search bar is faster, so go ahead and search for “Time Sheet” and you find a position selection screen. ‘’’Make sure you are picking the right dates’’’. You don’t want to accidentally miss filling out a time sheet and have to figure it out later. Fill out your time in the boxes and be accurate. The program will take decimals (partial hours). Make sure to submit before 11AM on the monday after the time period ends. Time periods are two weeks long and you should get automated emails if you haven’t submitted before then. If you don’t submit before 11AM then you will need to fill out a paper time sheet (below). The time sheet you submit will be checked by Ed and the Baker administration before you get paid.
+To get Paid you have to enter hours into [https://esther.rice.edu esther]. At this point you should just realize that using the search bar is faster, so go ahead and search for “Time Sheet” and you find a position selection screen. '''Make sure you are picking the right dates'''. You don’t want to accidentally miss filling out a time sheet and have to figure it out later. Fill out your time in the boxes and be accurate. The program will take decimals (partial hours). Make sure to submit before 11AM on the monday after the time period ends. Time periods are two weeks long and you should get automated emails if you haven’t submitted before then. If you don’t submit before 11AM then you will need to fill out a paper time sheet (below). The time sheet you submit will be checked by Ed and the Baker administration before you get paid.
 ==Paper Time Sheets==

@@ Line 5: / Line 5: @@
 ==I-9==
 [[File:i-9.pdf]]
 This a form under the USCIS (U.S. Citizenship and Immigration Services) that you only need to turn in once but it authorizes you to be employed in the US. The only parts you need to turn in are pages 7 & 8 but you also need to have documents that establish '''Identity''' and '''Employment Authorization'''. Examples of this are Passport (establishes both) or Drivers Liscence '''&''' social security card. A list of the acceptable documents is on page 9 but the easiest is the passport. It may be a bit of a hassle to have these documents together, but remember, this is a one time form for working at Rice.

← Older revision		Revision as of 21:40, 19 September 2016
Line 22:		Line 22:

	[[File:federal_work-study_time_sheet.pdf]]		[[File:federal_work-study_time_sheet.pdf]]
		+
	[[File:rice_work_time_sheet.pdf]]		[[File:rice_work_time_sheet.pdf]]

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 =Tips=
 *you can input hours into [https://esther.rice.edu esther] as the week goes on but it is also good to keep a personal record.
-*make sure to submit once you have input all your hours for the period
+*make sure to submit once you have input all your hours for the period (and before 11 am on the monday after the pay period so you don't have to do paper time sheets)
 *get your forms in as soon as possible so you can get paid
 *check your paystubs once they come out. They will probably be right but check anyway.

← Older revision		Revision as of 21:29, 19 September 2016
Line 1:		Line 1:
−	This page will detail how to get ~~yourself into the system to get~~ a time sheet. The process ~~will be detailed~~ below, but there is also an overview of the steps on [[McNair Center Admin]].	+	This page will detail how to get and use a time sheet. The process is below, but there is also an overview of the steps on [[McNair Center Admin]].

	=Employment Forms=		=Employment Forms=

@@ Line 1: / Line 1: @@
 This page will detail how to get yourself into the system to get a time sheet. The process will be detailed below, but there is also an overview of the steps on [[McNair Center Admin]].
-=SPAF & I-9=
+=Employment Forms=
-These are the two forms you are required to fill out in order to actually be employed.
+These are the two forms you are required to fill out in order to actually be employed. You cannot be paid until you have finished and turned in both.
 ==I-9==
 [[File:i-9.pdf]]
-This a form under the USCIS (U.S. Citizenship and Immigration Services) that you only need to turn in once but it authorizes you to be employed in the US. The only parts you need to turn in are pages 7 & 8 but you also need to have documents that establish '''Identity''' and '''Employment Authorization'''. Examples of this are Passport (establishes both) or Drivers Liscence '''&''' social security card. A list of the acceptable documents is on page 9. It may be a bit of a hassle to have these documents together, but remember, this is a one time form for working at Rice.
+This a form under the USCIS (U.S. Citizenship and Immigration Services) that you only need to turn in once but it authorizes you to be employed in the US. The only parts you need to turn in are pages 7 & 8 but you also need to have documents that establish '''Identity''' and '''Employment Authorization'''. Examples of this are Passport (establishes both) or Drivers Liscence '''&''' social security card. A list of the acceptable documents is on page 9 but the easiest is the passport. It may be a bit of a hassle to have these documents together, but remember, this is a one time form for working at Rice.
 ==SPAF==
-The SPAF you will have to turn in once a year (and once a summer if you work summers).
+The SPAF you will have to turn in once a year (and once a summer if you work summers). This creates your position at Rice. You need to print this out through [https://esther.rice.edu esther]. Once you’re on [https://esther.rice.edu esther] you can either go through <Student Services> then <Student Employment> at the bottom, or you can just type SPAF in the search bar and press enter. There are two options of SPAFs. If you are receiving financial aid from Rice, you should probably use the work study SPAF (unless you are already part of a work study program, then use the default). Otherwise, you should use the default SPAF.  If you need help filling this out, ask Anne and then turn it in to either Anne, Ed, or the finance office.
 [[Category:McNair Admin]]
 [[admin_classification::General Information| ]]